Unpaid invoice? 7 email templates
to get your money

Hi [CLIENT NAME],

I hope you're well. I wanted to quickly check in on invoice [#INVOICE] for [AMOUNT], which was due on [DUE DATE].

I know things can slip through the cracks, so I just wanted to make sure it landed in the right inbox.

For your reference:
- Invoice: [#INVOICE]
- Amount: [AMOUNT]
- Due date: [DUE DATE]

[PAYMENT LINK / BANK DETAILS]

If you've already sent payment, please ignore this message. Otherwise, a quick reply letting me know the status would be great.

Thanks,
[YOUR NAME]

Hi [CLIENT NAME],

I'm following up on my previous email regarding invoice [#INVOICE] for [AMOUNT]. This invoice was due on [DUE DATE] and is now 7 days past due.

I haven't heard back yet, so I wanted to flag this again and make sure there are no issues on your end.

Invoice details:
- Invoice: [#INVOICE]
- Amount due: [AMOUNT]
- Original due date: [DUE DATE]
- Days overdue: 7

[PAYMENT LINK / BANK DETAILS]

Could you please let me know when I can expect payment?

Best,
[YOUR NAME]

Hi [CLIENT NAME],

I've sent a couple of messages about invoice [#INVOICE] for [AMOUNT] (due [DUE DATE]) and haven't heard back. I want to make sure everything is alright on your end.

If there's an issue with the invoice, the work delivered, or the amount, I'm happy to discuss it. I'd much rather have an honest conversation than let this linger.

- Invoice: [#INVOICE]
- Amount: [AMOUNT]
- Due date: [DUE DATE] (now 14 days overdue)

[PAYMENT LINK / BANK DETAILS]

A quick reply, even just to let me know you've seen this, would be appreciated.

Thanks,
[YOUR NAME]

Hi [CLIENT NAME],

Invoice [#INVOICE] for [AMOUNT] is now 21 days past the due date of [DUE DATE]. This is my fourth message regarding this outstanding payment.

I value our working relationship and want to resolve this promptly. To make this as easy as possible, here are your payment options:

1. Pay online: [PAYMENT LINK]
2. Bank transfer: [BANK DETAILS]
3. If you need to discuss a payment arrangement, reply to this email

Invoice summary:
- Invoice: [#INVOICE]
- Amount: [AMOUNT]
- Due: [DUE DATE] (21 days ago)

I'd appreciate a response within the next 3 business days so we can get this resolved.

Regards,
[YOUR NAME]

Dear [CLIENT NAME],

This is a formal notice regarding the outstanding balance on invoice [#INVOICE] for [AMOUNT], which was due on [DUE DATE], now 30 days overdue.

Despite multiple attempts to reach you, this invoice remains unpaid. Please be advised:

- Per our agreed terms, a late fee of [LATE FEE RATE] now applies
- Original amount: [AMOUNT]
- Late fee: [LATE FEE AMOUNT]
- Total now due: [TOTAL WITH LATE FEE]
- All ongoing and future work has been paused until this balance is settled

I strongly encourage you to arrange payment within the next 7 business days to avoid further escalation.

[PAYMENT LINK / BANK DETAILS]

If there are circumstances preventing payment, please contact me immediately.

Regards,
[YOUR NAME]

Dear [CLIENT NAME],

This is a final demand for payment of invoice [#INVOICE]. The outstanding balance of [AMOUNT] (plus applicable late fees) was originally due on [DUE DATE] and is now [DAYS] days overdue.

I have made [NUMBER] attempts to resolve this matter amicably, all of which have gone unanswered.

If payment in full is not received within 7 calendar days of this notice, I will have no choice but to:
- Refer this debt to a collections agency
- Report the outstanding balance to credit agencies where applicable
- Pursue legal remedies available under our agreement, including recovery of collection costs

This is your final opportunity to resolve this directly.

[PAYMENT LINK / BANK DETAILS]

Regards,
[YOUR NAME]

Hi [CLIENT NAME],

I understand that cash flow can be unpredictable, and I appreciate you being upfront about the situation with invoice [#INVOICE] for [AMOUNT].

Rather than let this become a bigger issue, I'd like to offer a payment plan so we can resolve it in a way that works for both of us.

Here's what I'm proposing:
- [NUMBER] monthly payments of [INSTALLMENT AMOUNT]
- First payment due by [DATE]
- Remaining payments on the [DAY] of each following month

This keeps our working relationship intact and gives you a manageable path to settling the balance.

If this works for you, reply to confirm and I'll send a brief payment agreement for us both to sign. If you'd like to suggest different terms, I'm open to discussing.

Thanks,
[YOUR NAME]