TemplatesFeb 12, 2026
8 invoice reminder email templates that actually get you paid
Copy-paste email templates for every stage of the collection process — from friendly pre-due nudge to final notice. Free to use.
Read article98% of text messages are read within 3 minutes. Only 20% of emails are ever opened. If your clients aren't paying, it's not because they don't want to. It's because they never saw your reminder.
Here are 15 copy-paste SMS payment reminder templates for every stage of the collection process. Each one is under 160 characters so it lands as a single text message.
“I send invoices from wherever I'm working, but I always stress about when to follow up. Don't want to seem desperate, but also need to pay rent.”
- Reddit user on r/smallbusiness
“Email management, 2 hours daily... invoice reminders. My inbox is a disaster.”
- Reddit user on r/smallbusiness
Get AI Summary
Email was built for long-form communication. SMS was built for urgency. When it comes to getting paid, urgency wins.
The data is clear: a text message payment reminder is nearly 5x more likely to get a response than an email. The best strategy combines both: email for formal documentation, SMS for instant visibility. See our email reminder templates for the email side.
Each SMS payment reminder template is designed for a specific stage of collections. Replace the [BRACKETED] fields with your details. Every template stays under 160 characters when placeholders are filled in.
Hi [NAME], friendly reminder that invoice [#INV] for [AMOUNT] is due on [DATE]. Pay here: [LINK] - [BUSINESS NAME]
Hi [NAME], invoice [#INV] for [AMOUNT] is due tomorrow. Tap to pay: [LINK] - [BUSINESS NAME]
Hi [NAME], invoice [#INV] for [AMOUNT] is due today. Pay now: [LINK] - [BUSINESS NAME]
Hi [NAME], invoice [#INV] for [AMOUNT] was due yesterday. If already paid, please disregard. Pay here: [LINK] - [BUSINESS NAME]
Hi [NAME], invoice [#INV] ([AMOUNT]) is now 3 days overdue. Please arrange payment: [LINK] - [BUSINESS NAME]
Hi [NAME], invoice [#INV] for [AMOUNT] is 7 days past due. Please pay today: [LINK] - [BUSINESS NAME]
[BUSINESS NAME]: Invoice [#INV] ([AMOUNT]) is 14 days overdue. Immediate payment requested: [LINK]
OVERDUE: Invoice [#INV] for [AMOUNT] is 30 days past due. Pay now to avoid further action: [LINK] - [BUSINESS NAME]
Payment received! Thanks for settling invoice [#INV] ([AMOUNT]). We appreciate your business. - [BUSINESS NAME]
Hi [NAME], thanks for your payment of [PARTIAL]. Remaining balance on invoice [#INV]: [REMAINING]. Pay here: [LINK] - [BUSINESS NAME]
Hi [NAME], your monthly invoice [#INV] for [AMOUNT] is ready. Due [DATE]. Pay here: [LINK] - [BUSINESS NAME]
Hi [NAME], tap below to pay invoice [#INV] ([AMOUNT], due [DATE]). One-click payment: [LINK] - [BUSINESS NAME]
Hi [NAME], invoice [#INV] ([AMOUNT]) is overdue. A [FEE]% late fee applies after [DATE]. Pay now: [LINK] - [BUSINESS NAME]
Hi [NAME], following up on invoice [#INV] ([AMOUNT]). We haven't received a response. Please pay or reply: [LINK] - [BUSINESS NAME]
FINAL NOTICE: Invoice [#INV] ([AMOUNT]) remains unpaid. This will be escalated if not resolved today: [LINK] - [BUSINESS NAME]
Text messages are powerful but easy to get wrong. Follow these six rules to maximize response rates and stay compliant.
A single SMS segment is 160 characters. Going over splits your message into multiple texts that may arrive out of order and cost more to send.
SMS often arrives from short codes or unknown numbers. If you don't identify yourself, clients won't know who's messaging and may ignore it.
Don't make clients look up the invoice. Put the amount right in the text so they can make an instant decision to pay.
SMS is a tap-and-act channel. Include a direct payment link so clients can pay in seconds without switching apps or searching their email.
Send between 10 AM and 6 PM in your client's time zone. Texts outside business hours feel intrusive and may violate regulations like the TCPA.
Get opt-in consent, include opt-out instructions, identify your business, and respect do-not-contact requests. Non-compliance risks fines and carrier blocks.
Copying and pasting text messages gets old fast. Here's what manual SMS reminders actually look like compared to automation.
Stop copying and pasting. Let ChaseBot send SMS reminders automatically.
ChaseBot combines SMS invoice reminders with email templates for a multi-channel approach that gets you paid faster. It integrates directly with Xero and stops reminders the instant your client pays. Learn more about our invoice reminder software.
Copy-paste email templates for every stage of collections.
Templates specifically for overdue and past-due situations.
How ChaseBot automates text message reminders for invoices.
Automate reminders for your Xero invoices with ChaseBot.
These SMS templates took you 5 minutes to find. Sending them manually will cost you hours every month. ChaseBot sends SMS + email reminders automatically, and stops the moment your client pays.
Try ChaseBot freeCopy-paste email templates for every stage of the collection process — from friendly pre-due nudge to final notice. Free to use.
Read articleCopy-paste email templates specifically for overdue invoices. Escalate professionally from 1 day late to 60+ days with account hold notices.
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