You finished the work. Now make sure you get paid. Automated invoice reminders built for independent contractors and subcontractors.
Real frustrations from real contractors dealing with late payments.
“GC told me the check was in the mail three times before I finally showed up on site and said I'm not doing another thing until I'm paid. Got a check that afternoon.”
- Reddit user on <span>r/Construction</span>
“I started sending automated reminders before invoices are even due and my late payment rate dropped by half. Clients just need the nudge.”
- Reddit user on <span>r/Contractors</span>
Understanding payment norms in contractor helps you set the right reminder strategy.
These are the specific challenges that make invoice collection difficult in contractor.
As a subcontractor, you often wait for the GC to get paid before you see a dime. One delay at the top cascades down to everyone below.
Having 5-10% of every invoice withheld until project completion ties up thousands of dollars for months, straining your ability to cover materials and labor.
Clients challenge line items or claim work was out of scope, using disputes as an excuse to delay the entire payment indefinitely.
With several active projects, it is easy to lose track of which invoices are outstanding. One forgotten follow-up can cost you thousands.
Copy-paste templates tailored for contractor professionals. Adjust timing and tone to match your clients relationships.
Hi {{client_name}}, This is a reminder that invoice #{{invoice_number}} for {{amount}} related to the {{project_name}} job is due on {{due_date}}. Please let me know if you need any additional documentation or have questions about any line items. Thank you, {{your_name}} {{company_name}}
Hi {{client_name}}, I'm following up on invoice #{{invoice_number}} for {{amount}}, which was due on {{due_date}}. As of today, payment has not been received. Per our contract terms, invoices past 30 days may be subject to a {{late_fee_percent}} monthly service charge. I'd like to get this resolved before that kicks in. Can you confirm the expected payment date? Regards, {{your_name}} {{company_name}}
Hi {{client_name}}, invoice #{{invoice_number}} for the {{project_name}} job ({{amount}}) is now {{days_overdue}} days past due. Pay online: {{payment_link}} - {{your_name}}
Skip the manual work: All these templates are built into ChaseBot and sent automatically when invoices are overdue.
Free plan available. No credit card required.
Follow these proven strategies to get paid faster while maintaining strong clients relationships.
Mechanics lien laws vary by state but they are your strongest tool for securing payment on construction and contracting work. Know the deadlines and filing requirements.
Photos, signed change orders, daily logs, and written approvals prevent disputes from becoming excuses to delay payment.
Break large jobs into progress billing stages. This keeps cash flowing and limits your exposure if a client defaults.
Even when not legally required, sending a preliminary notice signals professionalism and makes clients aware you take payment seriously.
Set up automatic reminders before and after the due date. This ensures no invoice falls through the cracks across multiple active jobs.
Purpose-built to solve the invoice chasing problem so you can focus on your contractor work.
98% open rate means your clients actually sees the reminder. No more emails lost in spam or ignored in overflowing inboxes.
The moment your clients pays, reminders stop automatically. No awkward follow-ups after payment has been received.
Design your reminder sequence visually. Set the right timing for contractor payment cycles with drag-and-drop simplicity.
Connect your Xero account in 30 seconds. Invoice data syncs in real time. No manual imports, no outdated information.
See how automating your invoice reminders compares to doing it yourself.
Before setting late fees on your invoices, check the legal limits in your state.
Dive deeper into invoice collection strategies and templates.
Explore invoice reminder strategies for similar industries.
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